Office Assistant

Company: Unimex Corporation
Location: Sterling
Posted on: November 18, 2021

Job Description:

Unimex Corporation, a supply chain management company based in Sterling, Virginia, is seeking a Full-Time Employee assisting the management team with government bids/proposals and contract fulfillment. The position title is Office Assistant with a management track in the company. Unimex provides full-time employees with full benefits, including health insurance, 401K, paid holidays/vacation/sick leave, upon a successful 90-day performance review.Responsibilities: Bids and Proposals Coordination: (55%)

• Assist and oversee the progress of bids, using the company's project management software
• Review, evaluate, and add bid opportunities onto the company's project management system
• Communicate with vendors (i.e., manufacturers, distributors) on quote requests, product information, delivery, and so on. Make follow-up calls with vendors on quote requests and negotiate special pricing, payment terms, delivery, warranty, and etc.
• Develop rapport with vendors to establish long-term, win-win business partnership
• Assist with government bid opportunity review, summary, and bid response document development
• Review bid submission package to ensure bid response completeness and correctnessContract Fulfillment Coordination: (45%)
  • Monitor and track status of contracts, using the company's project management software
  • Provide periodical updates on contract progress to customers and the management
  • Review customer's Purchase Orders. Communicate with customers for order errors or discrepancies if any.
  • Review company's Sales Orders and Purchase Orders
  • Coordinate and communicate with the shipping department or vendors to provide special instructions
  • Organize reports, contracts/purchase orders, amendments, invoices, shipping documents, and alike
  • Identify order fulfillment issues or challenges and create solutions. Communicate timely with customers regarding the issues and solutions
  • Keep customers informed of their order delivery status and provide a periodical backorder status report
  • Make sure customer's orders are delivered on time and to their satisfactionEducation and/or Experience:
    • Bachelor's degree or above in business, project management, or equivalent.
    • 2+ years of experience preferred.Qualifications:
      • Knowledge of business process management
      • Proficiency using Microsoft Office Suite (Outlook, Excel, Word, etc). Experience with QuickBooks is a plus
      • Great communication (email and phone) and negotiation skills. Excellent people skills
      • Ability to work in a high-paced work environment supporting multiple efforts while maintaining a high level of attention to detail with minimal supervision.
      • Proven organization and time management skills
      • Detail oriented, logical, and methodological approach to problem solvingAs a fast-growing private company, we value talented and motivated people to be part of our successful team. If this sounds like what you are looking for, please apply with your resume.Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:
        • 401(k)
        • 401(k) matching
        • Dental insurance
        • Health insurance
        • Paid time off
        • Vision insuranceSchedule:
          • 8 hour shift
          • Monday to FridayEducation:
            • Bachelor's (Preferred)Experience:
              • Customer service: 1 year (Preferred)Work Location:
                • One locationWork Remotely:
                  • NoWork Location: One location

Keywords: Unimex Corporation, Sterling , Office Assistant, Other , Sterling, Virginia