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Office Manager

Company: Engility Holdings Inc.
Location: Sterling
Posted on: November 22, 2021

Job Description:

Description

The Office Manager will responsibilities include:

  • Perform general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcome office visitors warmly, professionally and courteously to cultivate welcoming atmosphere while confirming scheduled meetings and identification - updates visitor log.
  • Determine nature and purpose of visit and directed individuals to appropriate destinations and offered assistance during their visit. - Coordinates facility repairs/maintenance as needed.
  • Met top executives weekly, monthly and annually.
  • Uses Outlook to process conference room reservations, check-ins and check-outs.
  • Oversees fast-paced front desk operations at a busy business facility with as many as 100 guests - checking in individuals quickly to keep business continuously moving.
  • Oversees and manages office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Supports logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance. - Supports efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Prepares packages for shipment, pickup and courier services for prompt delivery (include assets).
  • Coaches new employees on company process, administrative procedures, company policies and performance standards.
  • Identifies and recommends changes to existing processes to improve accuracy, efficiency and quality service.
  • Distributes team-wide announcements, books conference rooms and coordinates catering as needed.
  • Actively listens to customers, handles concerns quickly and escalates major issues to supervisor.
  • Plans coverage needs and organizes services to support incoming special events.
  • Copies information from one record to another, proofreading records or forms, sorting and filing records, processing mail, answering calls, conveying messages, and making copies of documents.
  • Ensures entries are accurate and complete.Office Manager Must haves:
    • Positive attitude and ability to handle demanding Clients
    • Able to be point of of contact for both in-house and external phone
    • Well-organized with a ability to handle schedule management
    • Outstanding telephone, scheduling, and documentation skills.
    • Proficient in Microsoft Office SuiteQualifications

      Education and Experience Required:

      Bachelor's degree and minimum 2 years of Office Manager related experience or equivalent (degree can be replaced with years of experience). Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

      Clearance Required:
      • US CITIZENSHIP REQUIRED
      • MUST HAVE CBP PUBLIC TRUST OR ABILITY TO OBTAIN ONECOVID Policy: Prospective and/or new employees will be required to adhere with SAIC's vaccination policy. All SAIC employees must be fully vaccinated and they must submit proof of vaccination on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement at Contact Us and must have an approved exemption prior to the start of their employment. Customer site vaccination requirements, if more strict, will take precedence over SAIC's vaccination policy.

Keywords: Engility Holdings Inc., Sterling , Office Manager, Executive , Sterling, Virginia

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