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Part-time Office Administrator

Company: SkyePoint Decisions, Inc.
Location: Sterling
Posted on: December 2, 2019

Job Description:

SkyePoint Decisions Inc. is seeking a Part-Time Office Administrator who will provide a wide range of administrative support for the Corporate Team. The position requires an ability to execute multiple activities, flexibility to adjust with evolving priorities, and focus to maintain a strong attention to detail. The individual must have the ability to work in a dynamic and fast-paced environment. A strong command of written and oral communication is required as well as experience with the Microsoft Office suite of applications. This is a unique opportunity for a high energy individual to contribute, learn, and grow! The desired candidate is proactive, possesses a willingness to learn and has an extreme commitment to open communication, respect for confidentiality, and ethical operations. This is a part-time opportunity located in our Dulles, VA, corporate office. U.S. citizenship is required.Responsibilities

  • Maintain an organized and comprehensive structure of assigned tasks and activities; Proactively advance each to completion; Identify challenges and proactively address and resolve as appropriate
  • Coordinate the preparation and assembly of materials for meetings utilizing MS PowerPoint, Word, and Excel
  • Provide meeting preparation and support including logistics, materials, and food; Document actions and notes
  • Follow-up with team members on actions to validate advancement to satisfactory and impactful completion
  • Research a variety of topics relevant to SkyePoint including event venues and corporate travel
  • Make Executive team travel arrangements as required and complete subsequent expense reports
  • Greet and sign in visitors ensuring they receive attention and care throughout their stay
  • Prepare presentation binders and folders for client and partner meetings
  • Communicate corporate information to all SkyePoint Decisions employees and provide follow-up as required
  • Order business cards, plaques, awards and other materials as needed to support corporate programs
  • Support and coordinate planning, invitations/communications and execution of corporate events including charity events, holiday parties and team building
  • Maintain our Corporate phone list
  • Prepare new hire employee Welcome Kits
  • Manage incoming and outgoing mail and deliveries for the office
  • Ensure supplies are maintained throughout the office and kitchen and order materials as appropriate
  • Coordinate services with our business partners including our facility engineer and corporate photographer
  • Ensure the office and kitchen spaces are maintained in an orderly manner
  • Perform other duties as assigned
    • High School degree, advanced education preferred
    • 5+ years as an administrative and office assistant with familiarity working in a fast-paced environment supporting multiple executives
    • 5+ years of experience in Microsoft Office applications (including Outlook, Word, PowerPoint and Excel)
    • 5+ years of experience in a dynamic environment requiring flexibility, multitasking, attention to detail and discretion
    • Creativity, energy, and a desire to grow
      Professional Skills:
      • Excellent verbal, written, and oral communication skills
      • Highly organized and strong attention to detail
      • Professional demeanor and manners, and superior interpersonal skills including courtesy, cooperation, and professionalism
      • Outstanding level of professionalism in providing support, including ability to exercise good judgment and to act with discretion, tact and diplomacy
      • Team player with the ability to work in a dynamic, professional environment
      • Ability to multi-task in a fast-paced environment, including flexibility to handle multiple priorities
      • Ability to work with all levels of internal staff, as well as outside clients and vendors
      • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)
      • Strong organizational and analytical capabilities
      • Ability to take the initiative to resolve issues independently or to seek guidance on how to resolve them
      • Superior record for attendance and punctuality; a solid work ethic
      • Excellent time management, organization, and prioritization capability
      • Ability to operate with minimal supervision in a dynamic environment with a high degree of initiative SkyePoint Decisions is an established ISO 9001:2015 and ISO 27001:2013 certified small business headquartered in Dulles, Virginia, with local offices across the Washington, DC, metropolitan area. SkyePoint Decisions has grown into a successful federal contractor by combining industry best practices with innovative solutions that consistently meet or exceed customer requirements. We understand and integrate our customers' technology and mission requirements to successfully deliver high quality, cost effective services on time and on budget. SkyePoint Decisions empowers a secure dynamic workforce. We leverage our technical competencies (cybersecurity, cloud services, application development, messaging, system & network optimization and more) to provide our customers' operating environments with the security, flexibility, availability, and operational continuity required to enable today's on-the-go federal workforce to securely complete any mission. SkyePoint Decisions is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions.

Keywords: SkyePoint Decisions, Inc., Sterling , Part-time Office Administrator, Administration, Clerical , Sterling, Virginia

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